Invite a colleague
Required: space owner access and the shared-workspace feature on the owner’s subscription.
- Open the space and select Share.
- Select Invite.
- Enter the colleague’s email address and choose Editor or Presenter.
- Submit the invitation.
The invitation is associated with that email address. Check Pending invites on the sharing page to review invitations awaiting acceptance.
Invited colleagues use the space owner’s shared-workspace entitlement. They can reach the space from the space switcher and Shared.
Accept an invitation
Sign in with the email address used for the invitation. Open the Library and find the invitation naming its owner and space. Select Accept invitation to join and open that space. It then remains available through the space switcher and Shared navigation.
If acceptance fails, check the signed-in email and ask the owner to confirm the invitation and shared-workspace access. A revoked invitation requires a new invitation from the owner.
Choose a role
| Role | Main permissions |
|---|---|
| Owner | Manage the space, invite and remove members, change member roles, and perform all editor and presenter work. |
| Editor | Create and edit decks and teaching records, organize content, manage learner access links, and start sessions. |
| Presenter | Read shared material and start or facilitate permitted sessions. |
Sharing applies to the space’s folder tree. Place material requiring a different group of colleagues in another space.
Permissions and paid-feature availability are separate requirements. A feature can require both an appropriate role and the space owner’s current entitlement.
Change a role or remove access
Open Share, find the member using search or Filter by role, and open the member’s action menu.
- Edit role: choose the new role and save it.
- Remove from space: confirm removal. The member loses access to that space, including further host requests for its shared sessions.
- Revoke invite: cancel an invitation that is still pending.
The owner’s row is managed by the space. The member role form offers Editor and Presenter for colleagues.
The audience remains in its session after a colleague’s removal. Current membership is checked when a colleague attempts further host operations.
Share live facilitation
Open the ongoing session from the shared space. Use the facilitation controls to join the host team, moderate questions, and hand over presentation. One facilitator holds presenter control at a time; the other facilitators can use the supported moderation controls.
An already-created collaborative session keeps its collaboration setting if the owner’s subscription changes. Each colleague still needs current space membership and a valid connection.
Give learners access
Use a learner access link for a student or family who needs their Notes, homework, and feedback. Use a roster invitation to give someone a named seat in one live session.
These links have different scopes from a colleague’s space invitation. Send the link appropriate to the work the recipient needs to do.